Looking for the best Virtual Data Room (VDR) software for your startup? Look no further! In this blog post, we will rank and review the 13 best Virtual Data Room software programs available.
Virtual Data Rooms are becoming increasingly popular among startups due to their ability to manage and share sensitive data securely. We will evaluate each Virtual Data Room program based on price, features, ease of use, and customer satisfaction. So without further ado, let’s get started!
Our Top 3 Picks And Why
IDeals
iDeals takes the lead when it comes to the best virtual data room. iDeals aims at integrating workflow into the VDR environment with a customized space, detailed reports, and multiple management tools. iDeals has been tried and tested worldwide by top managers of enterprises, investment bankers, and lawyers.
Firmex
The most trusted Virtual Data Room provider is Firmex, which provides a smart interface that allows users to work fast and efficiently. Firmex has an expert support team that provides around the clock support. This VDR has a lot of powerful tools used to safeguard important documents and data.
SecureDocs
One of the fastest Virtual Data Rooms in the world is SecureDocs. SecureDocs is trusted by many companies irrespective of their size and scale. It just takes 10 minutes to set up a VDR in SecureDocs, and at an affordable price. SecureDocs puts an emphasis on safety, which is why it has a high-level security system in place.
What Is The Best Virtual Data Room?
In this guide, we’ve ranked and reviewed the 11 best virtual data rooms, along with our top 3 picks, so that you can find the virtual data room that works best for you.
Choosing the best virtual data room can be quite difficult, with so many VDR options to choose from. We’ve only covered 11 virtual data rooms.
When choosing the right virtual data room for your startup, it’s best to take the following into consideration:
- Identify Your Needs, Abilities & Desired Features
- Consider Your Budget
- Compare Virtual Data Rooms & Read Reviews
- Test Your Chosen Software by Free-Trial or Demo
We’ll also compare:
- The Best VDR for Small, Medium & Large Businesses
- Pricing Plans, Discounts & Promotions
- Top Features
- Industries That Use The Specific VDR
OneHub
Overview
OneHub is a secure virtual data room that stores and shares files for businesses of any size. This VDR offers a robust suite of business tools such as Google Docs integration, branded workspaces, client portals, custom agreements, and automatic watermarking.
OneHub offers a role-based permission structure and bank-level encryption when it comes to data. Most importantly, this VDR provides privacy and security.
Top Features
- Secure storage and content sharing with AES256 bank-level Encryption.
- Close monitoring of private workspaces in an organized and secure manner.
- Safe software suspension, otherwise known as “hibernation mode”.
- Well-structured organization of files with automatic indexing and easy navigation.
Pricing
OneHub has four different pricing plans:
- Standard Plan at $12.50 per month
At the basic stage, the Standard Plan is suitable for creating and running a team. The Standard Plan 1 TB of cloud storage, 50 workspaces, and three paid and 200 total users. You can add an additional user for an extra $12.50.
- Advanced Plan at $20 per month
The Advanced Plan allows secure file-sharing online and features unlimited cloud storage, 200 workspaces, five paid and 1000 total users. You can add an additional user for an extra $20. You can request white label features and a custom domain for an additional $100.
- Data Room Edition Plan at $300 per month
The Data Room Edition Plan provides 24/7 customer service support and features unlimited data storage, 200 workspaces, five paid and 1000 total users. As with the Advanced Plan, an additional user costs an extra $20.
- Unlimited Edition Plan at $500 per month
As its name suggests, the Unlimited Edition Plan features an unlimited capacity of cloud storage, workspaces, and users which is why it’s more expensive than the Data Room Plan.
Bottom Line
OneHub securely stores, manages, and shares business data. Industries that tend to use this virtual data room include manufacturing, finance, scientific research, accounting, engineering, entertainment, and marketing. OneHub safeguards data against cyber threats using its dynamic security toolkit. Businesses of all sizes can greatly benefit from the use of OneHub. You can try it for yourself with the platform’s 14-day free trial.
Summary
Best for: M&A, Due Diligence, Fundraising and Legal Proceedings
Key Features: API, 2-Factor Authentication, Google Apps Integration, Multi-User, File Sharing, Notifications, Dashboard, and Password & Access Management
Price: From $12.50 Up to $500
Annual Discount: Up to 20%
Promotion: 14-day Free Trial
Overall Geek rank: ⭐⭐⭐⭐
DocSend
Overview
DocSend enables the sharing, tracking, and managing of sensitive documents in a secure environment. This VDR supports sharing of documents through DocSend links, which eliminates the attachment of bulky documents. Other features include receiving notifications when files are viewed, page-by-page analysis of content performance, and virtual deal rooms.
Top Features
- Smart permissions management with viewer verification and secure file sync and share.
- Real-time insights dashboard with page-by-page analytics.
- Offers a customizable and user-friendly experience.
- Collaborative abilities that don’t require the download of specific software, and that can be accessed through any device or operating system.
Pricing
DocSend has four different pricing plans:
- Personal Plan at $10 per month
The Personal Plan provides 10GB of storage and 300 unique monthly visits per user. Large documents up to 500MB can be uploaded. This plan offers integration with Gmail, Outlook, and Dropbox.
- Standard Plan at $45 per month
The Standard Plan provides 50GB of storage and 1000 unique monthly visits per user. Features from the Personal Plan are all included in the Standard Plan as well. This plan offers salesforce integration billed at $20 per user on a monthly basis.
- Advanced Plan at $150 per month
The Advanced Plan provides 50GB of storage and custom unique monthly visits. Large documents up to 1GB can be uploaded. Three users are included in the Advanced Plan- if additional users are required, $90 will be billed extra on a monthly basis. Features from the Standard Plan are all included in the Advanced Plan as well.
- Enterprise Plan at a custom rate
Features from the Advanced Plan are all included in the Enterprise Plan as well. The Enterprise Plan offers custom training, onboarding, account management, and reporting.
Bottom Line
DocSend provides real-time insights, as well as updates and access to documents even after sending them. DocSend is a great option for sales teams, as this platform shows when prospects engage with sales content. The DocSend Spaces feature is a virtual data room solution. A 14-day free trial is available to try it out.
Summary
Best for: Fundraising
Key Features: Multiple Integrations, Continuous Editing, Customizable Permissions, Tracking History & Notifications, and One Click NDA
Price: From $10 Per Month
Annual Discount: Up to 40%
Promotion: 14-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐
Box
Overview
Box is a secure and easy-to-use virtual data room with file creation, sharing, classification, retention, signature, and co-editing. Box can be integrated with a wide range of services and applications.
Top Features
- Files are kept safe and secure with AES256 Encryption, single sign-on, and multi-factor authentication.
- Offers a variety of integrations.
- Advanced document features are available, including version control which recovers documents to their former version even after changes are made.
- Three levels of customer support are available: Standard, Premier, and Enhanced.
Pricing
Box has six different pricing plans:
- Individual Plan (FREE)
10GB of storage and 250MB file upload limit.
- Personal Pro Plan at $10 per month
100GB of storage and 5GB file upload limit
- Starter Business Plan at $5 per month.
100GB of storage, built-in integrations with G Suite and Office 365, and collaboration of up to 10 users.
Unlimited storage, same built-in integrations as the Starter Business Plan plus one additional enterprise application, and collaboration across entire organization.
- Business Plus Plan at $25 per month
Unlimited storage and external collaborators, same built-in integrations as the Starter Business Plan plus three additional enterprise applications.
- Enterprise Business Plan at $35 per month
Unlimited storage, external collaborators, and enterprise application integrations.
Bottom Line
Box is best for small, medium and large businesses. It offers a solution for any business size and type, providing a collaboration platform that offers both security and scalable content-sharing. Box also offers a 14-day free trial on all of their plans.
Summary
Best for: M&A, IPOs, Fundraising, Litigation and Due Diligence
Key Features: User & Role Management, File Following & Sharing, and Reporting & Auditing
Price: Free Plan Available and Paid Plans Starting at $5
Annual Discount: Up to 25%
Promotion: 14-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐⭐
IDeals
Overview
iDeals offers the most comfortable and secure solution in order to achieve a startup’s goals. This virtual data room offers tools such as smart filters, two-step verification, data encryption, and more. iDeals even provides audit trails that boost transparency and accountability.
Top Features
- Hassle-free and convenient organization of files and uploads.
- Valuable insights and reports are provided.
- Collaboration on documents with multiple users is enabled.
- Up to 8 levels of document permissions can be implemented for privacy and security: fence view, view, download encrypted PDF, print, download PDF, download original, and upload.
- Highly customizable tool with the power to translate data room content into over 90 languages.
Pricing
iDeal has three different pricing plans:
- Pro Plan at $460 per month
The Pro Plan features 1 project, 5 administrators, and unlimited users. Flexible storage space of up to 10GB is included.
- Business Plan at a custom rate
The Business Plan features unlimited projects, administrators, and users. Flexible storage space of up to 250GB is included. Features of the Pro Plan are also included.
- Enterprise Plan at a custom rate
The Enterprise Plan features unlimited projects, administrators, and users. Flexible storage space of up to 1TB is included. Features of the Business Plan are also included.
Bottom Line
iDeals is the most flexible and result-oriented VDR company in the market. It’s best used for small to large projects and provides a 30-day free trial. More than 25 file formats are supported and full control is given to maintain the confidentiality of your data.
Summary
Best for: Due Diligence Processes
Key Features: Data Import & Export, File Transfer & Sharing, Multi-User & Multi-App, Contact Sharing & Management, 2-Factor Authentication, Analytics, and Batch Permissions & Access
Price: Starts at $460
Annual Discount: Not Applicable
Promotion: 30-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐⭐
Fordata
Overview
Fordata allows the secure management of confidential communication and documents between transaction parties. With individual file protection and AES256 Encryption, worries about security breaches are a thing of the past with this VDR. Mass operations can be completed with the drag and drop functionality of bulk uploads and downloads in any format.
Top Features
- Secure data rooms and individual file protection with AES256 Encryption, data compliance, and two-factor authentication.
- Platform is intuitive and easy to navigate with crucial functions.
- 24/7 customer support and mobile-friendly.
- Drag and drop functionality for uploading and downloading in bulk.
Pricing
Fordata has three pricing plans:
- VDR Lite at €159,20 per month
Includes 1GB of storage and up to 15 users with the possibility of buying extra users.
- VDR Basic at a custom rate
Includes flexible storage, unlimited users, and 24/7 technical support.
- VDR Pro at a custom rate
Includes flexible storage, unlimited users, and 24/7 technical support.
Bottom Line
Fordata is often used by law firms, advisory companies, investment boutiques, and banks. This VDR solution securely manages communication between transaction parties, confidential documents, and control over users. Fordata has individual file protection and AES256 Encryption to prevent security breaches. A 14-day free trial is available.
Summary
Best for: Sensitive File Sharing for B2B
Key Features: Access Controls & Permissions, Secure File Viewer, Data Security & Storage Management, and Document Classification
Price: Starts at €159,20
Annual Discount: 20%
Promotion: 14-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐⭐
Dropbox
Overview
Dropbox is a virtual data room that’s accessible via the web and in applications that can be installed on both desktop and mobile. No matter which version of Dropbox you’re using, it’s safely secured with AES256 Encryption.
Top Features
- Cloud-based app offering easy data sharing and storage.
- Deleted files can be recovered for up to 180 days.
- No restrictions on the number of files shared.
- Accessible on different devices.
- AES256 Encryption, SSL, SSO, and active directory.
Pricing
Dropbox has three different pricing plans:
- Standard Plan at $12.50 per month
Starts at 3 users and 3TB of storage space. Files can be recovered for up to 120 days and Office 365 integration is included.
- Advanced Plan at $20 per month
Features from the Standard Plan are included plus unlimited storage space.
- Enterprise Plan at a custom rate
Features from the Advanced Plan are included plus individualized support.
Bottom Line
Dropbox allows the secure management and sharing of files across teams and devices. In terms of usability, speed, and performance- Dropbox is the pioneer of virtual data rooms. Dropbox is a reliable solution for collaboration, backing up files, and the use of third-party applications. A 30-day free trial is available.
Summary
Best for: M&A, IPOs and Fundraising
Key Features: User & Role Management, File Sharing & Storage, Policies & Controls, Device Syncing, and Simultaneous Editing
Price: From $12.50 per month
Annual Discount: 10% to 15% off
Promotion: 14-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐
Drive
Overview
One of the most trusted and popular platforms in the VDR market is Drive Enterprise. It’s affordable, accessible and rich in enterprise-oriented features. Drive Enterprise easily ranks amongst the best cloud storage platforms.
Top Features
- Dependable and affordable office suite.
- Cloud-based app that provides easy access to files using any device.
- Variety of tools and functionalities for communication and collaboration: Google Calendar, Google Notes, Google Hangouts, Google Docs, Google Sheets, Google Forms, and Google Slides.
- Free 15GB of online storage.
- Offers integration to third-party apps and systems.
Pricing
Drive Enterprise has four different pricing plans:
- Business Starter Plan at $6 per month
30GB of storage and 100 participant video meetings.
- Business Standard Plan at $12 per month
2T of storage, 150 participant video meetings and recordings.
- Business Plus Plan at $18 per month
5TB of storage, 250 participant video meetings, recordings, and attendance tracking.
- Enterprise Plan at a custom rate
Unlimited amount of storage, 250 participant video meetings, recordings, attendance tracking, in-domain live streaming, and noise cancellation.
Bottom Line
One of the best cloud storage solutions available is Drive Enterprise, especially with the number of DMS (document management software) and DLP (data loss prevention) features it has. Drive Enterprise is an ideal solution for businesses that need a generous amount of storage. As Drive Enterprise is different from the Drive version that Gmail users are familiar with, free trials are available only upon request.
Summary
Best for: M&A, IPOs and Fundraising
Key Features: Team Collaboration, Advanced Search Features, Access Controls & Permissions, Data Storage Management, and Alerts & Notifications
Price: Starts at $6 Per Month
Annual Discount: Not Applicable
Promotion: 14-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐⭐
FirmRoom
Overview
FirmRoom is a cloud-based VDR that offers a solution for file sharing and document management. This virtual room has several key features, including user activity and data tracking, customized notifications, data analytics and audit trails, as well as individual and bulk uploads and invitations.
Top Features
- Drag and drop support with bulk uploads and email invites.
- Tracked user activity and advanced notification functions.
- Security and privacy functionalities include audit trails and reports, multiple-factor authentication, single sign-on, view-only permissions, custom watermarks, and no back-end access.
- Intuitive and user-friendly interface.
Pricing
FirmRoom has three different pricing plans:
- Standard Plan at $500 per month
The Standard Plan features a single room, unlimited users, 3 free USB archives, and 10GB of storage.
- Pro Plan at $800 per month
The Pro Plan features a single room, unlimited users, 3 free USB archives, and 50GB of storage.
- Enterprise Plan at a custom rate
The Enterprise Plan features unlimited rooms and users, and 25GB + of storage.
Bottom Line
FirmRoom is designed primarily for the financial sector. This cloud-based virtual data room helps organizations manage acquisitions, mergers, and due diligence through file sharing and document management. A 30-day free trial is available.
Summary
Best for: M&A Professionals
Key Features: API, Data Import & Export, 2-Factor Authentication, External Integrations, Multi-User, Notifications, and Customer Management.
Price: Starts at $500
Annual Discount: Up to 50%
Promotion: 30-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐⭐
Digify
Overview
Founded in 2011, Digify is a relatively young and user-friendly virtual data room provider. Digify covers small transactions and low-level business needs with functionalities like security presents, revoke access, print and download permissions, access control, and more. Digify can be integrated with Google Drive, Dropbox, and Box. Therefore, the platform comes at an affordable price.
Top Features
- Powerful capabilities with robust tools and features: dynamic watermarking, cloud storage, email integration, expiry options, terms of access, and access control.
- Fully flexible with numerous customizability options.
- Easy-to-use software that enables effective management and secure sharing of sensitive documentation.
Pricing
Digify has four different pricing plans:
- Pro Plan at $99 per month
The Pro Plan includes 1 user, 3 Data Rooms, and 50 Data Room Guests.
- Team Plan at $250 per month
The Team Plan includes 3 users, 10 Data Rooms, and 200 Data Room Guests. Features from the Pro Plan are included.
- Business Plan at $1500 per month
The Business Plan includes 5 users, 25 Data Rooms, and 500 Data Room Guests. Features from the Team Plan are included.
- Enterprise Plan at a custom rate
The Enterprise Plan includes multiple users, multiple Data Rooms, and unlimited Data Room Guests. Features from the Business Plan are included.
Bottom Line
Digify provides functionalities and features that are appealing to small, medium, and large businesses. The platform can provide unlimited data rooms with one account and offers file tracking, statistics, and document security. Digify also supports the most popular file formats. The Team Plan and Enterprise Plan have a 7-day free trial.
Summary
Best for: Audits, M&A and Due Dilligence
Key Features: Access Control & Management, Audit Trail, Bulk Uploading, Data Security & Storage Management, and Reporting & Analytics
Price: Starts at $99 Per Month
Annual Discount: Up to 40%
Promotion: 14-day free trial
Overall Geek rank: ⭐⭐⭐⭐⭐ (1 star to 5 stars)
SecureDocs
Overview
SecureDocs is a secure, affordable, and simple virtual data room that can be used to manage, store, and share sensitive files. This virtual data room is trusted for litigation, bankruptcy, acquisitions, mergers, strategic partnerships, due diligence, and corporate fundraising.
Top Features
- The platform is comprehensive and can be used for different purposes, including collaborating with external parties.
- User-friendly, drag-and-drop, and intuitive interface.
- Simplified management process with effective user-control.
Pricing
SecureDocs has three different pricing plans:
- 3 Month Plan at $400 per month
Unlimited users, data storage, support and training. Billed quarterly. Perfect for short-term projects.
- 12 Month Plan at $250 per month
Unlimited users, data storage, support and training. Billed annually. Preferred option for long-term projects.
- Volume Package at a custom rate
Unlimited users, data storage, support and training. Billed annually. Great option for multiple projects being run simultaneously.
Bottom Line
SecureDocs is best for small, medium and large businesses. Free trials are available on their 3-month and 12-month plans. SecureDocs provides features that allow administrators to set up permissions for PDF documents and Office.
Summary
Best for: M&A, IPOs and Raising Venture Capital
Key Features: Access Controls & Permissions, Data Security & Storage Management, Audit Trail, Secure File Viewer and Document Classification
Price: From $250 Per Month
Annual Discount: Not Applicable
Promotion: 14-Day Free Trial
Overall Geek rank: ⭐⭐⭐⭐⭐
Datasite
Overview
Since 1968, Datasite has been providing a safe and user-friendly environment for acquisition and merger specialists. Data site has an intuitive, easy to use, and customizable platform with top notch customer support. The optical character recognition that this VDR offers is useful for making documents searchable.
Top Features
- Batch-upload files up to 50GB in size.
- Drag-and-drop sorting and uploading.
- One of the best indexing software allows for the staging of content before it’s indexed by the system.
- Stringent security protocols include Privacy Shield, TLS 1.2 Encryption, and AES256 Encryption.
- Scalable and on-the-go management and performance with its SaaS model.
Pricing
Datasite are quotation based and doesn’t have set price plans. Their software is custom priced.
Bottom Line
Datasite is the solution for managing financial transactions for medium and large businesses. This virtual data room provides visual analytics and the ability to customize settings for document activity. A free demo is included.
Summary
Best for: Capital Raising and M&A
Key Features: Access Controls & Permissions, Q&A Management, Reporting & Analytics, Data Security & Storage Management, Audit Trail and Bulk Uploading
Price: Quotation Based
Annual Discount: Not Applicable
Promotion: Free Demo
Overall Geek rank: ⭐⭐⭐⭐⭐
Firmex
Overview
Since its founding in 2006, Firmex has worked with big companies such as Deloitte, Good Year, and KPMG in its 12 years. The data room marketplace has undoubtedly been driven by Firmex, and it’s no surprise. This VDR streamlines mission-critical and complex processes for both small and big companies alike. Some of the processes include mergers, acquisitions, and financial transactions.
Top Features
- Clean and easy-to-use interface with intuitive user and group management, DRM, reporting insights, and dashboards.
- Top-level data security used by banks and financial institutions: SOC 2, HIPAA, DRM and GDPR compliant.
- Expert team offering 24/7 support.
Pricing
Firmex is quotation based and doesn’t have set price plans. Their software is custom priced.
Bottom Line
Firmex is the solution to complex processes like litigation, compliance, and diligence. It’s mostly used in the corporate and legal industries. Firmex is suitable for small, medium, and large businesses. A free two-week trial is available.
Summary
Best for: M&A, Due Diligence and Compliance
Key Features: Document Management, User Invitations & Activity, Data Security, an Audit Trails & Reporting
Price: Quotation Based
Annual Discount: Not Applicable
Promotion: Free Demo
Overall Geek rank: ⭐⭐⭐⭐
Docully
Overview
Docully provides multi-level security and quality services that are best suited for strategic transactions. This virtual data room has several competitive advantages, including secure messaging, Q&A sectors, advanced administrator rights, and favorable pricing.
Top Features
- Advanced activity tracking and usage alerts.
- Files are kept safe and secure with AES256 Encryption, SSL connection, two-factor authentication, and customizable watermarks.
- Extended administrator capabilities with granular user access rights.
- Drag-and-drop bulk upload feature.
- 24/7 customer support.
Pricing
Docully has two different pricing plans:
- Silver Plan at $100 per month
Includes 1GB of storage and unlimited administrators and users.
- Custom Plan based on customer requirements.
Bottom Line
Docully is best used for strategic transactions as it’s a trusted and secure platform. This virtual data room also offers competitive advantages, including user to user platform messaging, advanced Q&A, advanced usage alerts, activity tracking, and limited access to administrative rights. Docully also offers a 15-day free trial with storage of up to 1GB.
Summary
Best for: Strategic Transactions
Key Features: Access Controls & Permissions, Alerts & Notifications, Activity Tracking, API, Audit Trail & Management, Authentication, and Automatic Backup.
Price: Starts at $100
Annual Discount: Not Applicable
Promotion: 15-day free trial
Overall Geek rank: ⭐⭐⭐⭐
Ansarada
Overview
Ansarada is a global SaaS platform that provides AI-powered virtual data rooms and dealmaking tools. They have been trusted by leading brands worldwide, and over $1 trillion USD of deals have been transacted on their platform. The company has protected over 400,000 reputations in more than 180 countries. Their Virtual Data Rooms (VDRs) are designed to facilitate critical business outcomes by providing a secure online space for storing and sharing sensitive information.
Top Features
- Utilize AI tools to automate processes and provide intelligence on bidder behavior and motives.
- Allows users to self-destruct files regardless of their saved location.
- Their reports capture every action, providing a detailed audit trail.
- Applies 256-bit encryption and SSL connection to protect data during transmission and storage.
- Provides a Q&A facility, review and approval workflows, commenting tools, and notifications for enhanced collaboration.
Pricing
Ansarada offers a flexible pricing structure that is based on the amount of data you need and the duration of your project. It offers free access to all its features.
Bottom Line
Ansarada is an ideal choice for managing strategic transactions, offering a secure and trusted platform for businesses of all sizes. Key competitive advantages include AI-powered insights, advanced Q&A, granular access controls, comprehensive activity tracking, and robust security features including remote file self-destruction.
With its commitment to bringing order to organizational chaos, Ansarada is a reliable partner for achieving successful business outcomes.
Summary
Best for: Complex Business Processes such as mergers and acquisitions, IPO, fundraising, bankruptcy and restructuring etc
Key Features: AI Automation & Insights, Granular Access Controls, Advanced Q&A, Comprehensive Activity Tracking, Robust Security Features, and User-Friendly Interface
Price: Based on the amount of data you need and the duration of your project. Starts at $399 for 250 Mb monthly.
Annual Discount: Not Applicable
Promotion: Free access to all Ansarada features. You won’t have to pay until you invite your first external user. No credit card required.
Overall Geek rank: ⭐⭐⭐⭐
Kiteworks
Overview
Kiteworks is a platform that provides virtual data rooms designed to expedite stakeholder communications for various sensitive multi-organization processes such as M&A, fundraising, and litigation.
The platform is designed to protect highly confidential content from intentional or inadvertent exposure, with powerful encryption and need-to-know access controls. It is trusted by IT, security, privacy, and compliance leaders at more than 3,800 of the world’s leading enterprises and government agencies.
Top Features
- Mobile and web interfaces, and plugins for Outlook, Office, G Suite, iManage, and more.
- Utilizes AI algorithms to automatically detect unusual activities, providing intelligent insights on user behavior and potential security risks.
- Ensures compliance with industry and organizational regulations such as SOC 2, HIPAA, GDPR, NIST 800-171, FISMA, and more.
- Bank-grade encryption in transit and at rest, protecting data during transmission and storage.
- Empowers business leads with instant self-service management of folder provisioning and permissions.
Pricing
| Users | Cost |
| 1 | $18 |
| 5 | $90 |
| 10 | $180 |
| 25 | $450 |
| 50 | $900 |
Bottom Line
Kiteworks securely manages, stores, and shares sensitive business data. It is widely used across various industries including finance, healthcare, legal, manufacturing, and government agencies.
Businesses of all sizes, from small startups to large enterprises, can greatly benefit from the use of Kiteworks. You can experience the platform’s capabilities firsthand with their quick deployment options and free trials.
Summary
Best for: AI algorithms for detecting unusual activities, granular access controls, seamless Microsoft Office and G Suite editing, comprehensive activity tracking, robust security features including bank-grade encryption, and a user-friendly interface across the web, email, mobile, and enterprise applications
Key Features: AI algorithms for detecting unusual activities, granular access controls, seamless Microsoft Office and G Suite editing.
Price: $18 per month per user.
Annual Discount: 15% discount for annual billing
Promotion: Quick deployment options and free trials are available to experience the platform’s capabilities firsthand.
Overall Geek rank: ⭐⭐⭐⭐⭐
Sync.Com
Overview
Sync.com is a secure cloud storage, file sharing, and document collaboration platform. It offers a range of features designed to facilitate seamless collaboration and secure file storage. It was started ten years ago with the goal of creating a secure cloud storage platform designed to protect user privacy.
Today, Sync.com is used by over 2 million teams worldwide, including internal teams, external partners, clients, and customers.
Top Features
- Create centralized folders that your internal team members and external collaborators can easily access.
- Lets you share your documents through a custom-branded client file portal with your company logo on full display.
- Backs up your company’s documents in real time, ensuring you can restore any file, any time.
- Includes groundbreaking privacy protection features, enterprise-grade infrastructure, and certification with the most widely accepted security and privacy regulations worldwide.
- Sync.com provides 180-day to 365-day file history and recovery.
Pricing
Sync.com offers various pricing plans for teams. Here’s a brief overview:
- Teams Standard: Priced at $6 per user per month, this plan offers 1 TB of secure storage, advanced sharing features, and an admin account.
- Teams+ Unlimited: Priced at $15 per user per month, this plan offers unlimited storage, custom branding, admin delegation, and Sync RBAC (Role-Based Access Control).
- Enterprise: This plan supports businesses who have more than 100 users. To get their pricing you will have to fill their enterprise form.
Bottom Line
Sync.com is an excellent choice for individuals and businesses alike, offering features such as end-to-end encryption, easy file sharing, and a unique “Vault” for unsynced storage. Sync.com is particularly well-suited for backup purposes, with its versioning features allowing users to restore previous versions of files or recover deleted files.
Summary
Best for: Secure cloud storage and file sharing with end-to-end encryption, HIPAA, GDPR, and PIPEDA compliance, and advanced data protection features. Ideal for individuals, teams, and enterprises across various industries.
Key Features: Real-time backup and sync, access from anywhere, file history and recovery, advanced share controls, granular permissions, two-factor authentication, Office 365 support.
Price: For teams, the Standard plan costs $6/user/month, and the Teams + Unlimited plan is $15/user/month.
Annual Discount: Not Applicable
Promotion: A free trial is available with the starter plan, which includes basic features and never expires. A full money-back guarantee is offered on all premium plans.
Overall Geek rank: ⭐⭐⭐⭐⭐
Liscio
Overview
Liscio is a comprehensive portal designed specifically for accountants. The platform is designed to break down communication silos and provide a complete picture of each client interaction by Contact and Account.
It provides a unified platform for all client interactions, including email, text messages, client workflows, e-signatures, file storage, document scanning, and more.
Top Features
- Allows for the request and receipt of large files up to 5GB each, ensuring secure and efficient data transfer.
- Liscio allows you to email, text, and securely message from a single platform.
- Allows you to scan documents directly from phones, with images automatically cropped and converted to PDF.
- Files stored on Liscio can be accessed anytime, anywhere, via a browser or native iOS and Android mobile apps.
- Complies with IRS Publication 4557 and FTC Safeguards Rule, meeting the new IRS and FTC security standards for securing client communication and document exchange.
- Helps keep clients organized with tasks, due dates, and the tools they need to move quickly as well as send automatic weekly reminders via email and mobile notifications to keep clients on track.
Pricing
Liscio offers one main pricing structure. This plan costs $50 per month per user. The features included in this plan are:
- Secure Messaging
- Email Integration
- Tasks with Automatic Reminders
- eSignatures with KBA (Knowledge-Based Authentication)
- Client Service Teams
- Engagement Letters
- Client Password Storage
- Live Support for Firms AND Clients
- Unlimited Clients
Bottom Line
Liscio is an exceptional choice for businesses seeking a secure and efficient communication and collaboration platform. Liscio’s seamless integration with popular apps and accessibility via mobile devices makes it a versatile tool for modern businesses. It offers a unified system that integrates secure messaging, unlimited file sharing, and e-signatures, making it a one-stop solution for professional interactions.
Summary
Best for: It’s ideal for professionals who need to manage sensitive personal and financial data securely.
Key Features: Secure messaging, email integration, tasks with automatic reminders, eSignatures with KBA, client service teams, engagement letters, client password storage, live support for firms and clients, and unlimited clients.
Price: $50/user/month
Annual Discount: $40/user/month when billed annually
Promotion: Not Applicable
Overall Geek rank: ⭐⭐⭐
HelpRange
Overview
HelpRange is a secure virtual data room that stores and shares files for businesses (small and big). By using HelpRnage you can securely share and store your documents using advanced security controls and valuable insights such as usage statistics, alerts, and visual heat maps in real-time.
Top Features
- Share only with specific email addresses
- Disallow forwarding
- Track your documents usage
- Prevent screenshot of your documents
Pricing
HelpRange has one unlimited pricing plan:
- Unlimited Plan $87 per user per month
At the unlimited plan, there is no limit for number of your customers, documents, files, any usage.
Bottom Line
HelpRange securely stores, manages, and shares business files and documents. Industries that tend to use this virtual data room include manufacturing, finance, scientific research, accounting, engineering, entertainment, and marketing. HelpRange safeguards files against cyber threats, stealing and unwanted sharing. You can try it for yourself with the platform’s 3-day free trial.
Summary
Best for: M&A, Due Diligence, Fundraising and Legal Proceedings
Key Features: API, 2-Factor Authentication, Multi-User, File Sharing, Notifications, Dashboard, and Password & Access Management
Price: From $87/user/month
Promotion: 3-day Free Trial
Overall Geek rank: 
Frequently Asked Questions
What Is A Virtual Data Room?
Virtual data room, otherwise known as VDR, helps businesses share and store sensitive information securely. A VDR can take the form of a secure web application or website that is set up through a proprietary extranet.
Businesses can then meet with clients in a virtual room to view sensitive documents to ensure confidentiality. Virtual data rooms are ideal for safeguarding documents and accessing them easily, rather than having to store hard copies in a physical data room.
How Secure Is A Virtual Data Room?
Virtual data rooms comply with strict internal and local data security standards. Multiple layers of security features are implemented in a VDR to provide users with maximum data protection.
Who Can Use Virtual Data Room Software?
Virtual data room software is suitable for businesses and professionals in any industry. Currently, secure data storage is a universal need in the business world. Data Room software presently serves many business sectors, including M&A, Fundraising, IPOs, Investment Banking, and Law.
What To Look For In A Virtual Data Room?
There are a few essential elements that must be considered when choosing a virtual data room:
- Compliance with data security standards
- Top-notch document security features and data room access
- 24/7 customer support is ideal
- Transparent and reasonable pricing
- Support of common operating systems
In Conclusion
The greatest benefit of virtual data rooms is the security of confidential information. VDRs also provide functionalities that set user permissions and document activity tracking. Documents can also be uploaded in large volumes.
Virtual data rooms like Firmex, SecureDocs, Box, and Firmex are all great options for small to large businesses. Datasite is best for medium to large businesses. For unlimited storage, VDRs like iDeals, Box, and SecureDocs are all excellent options. iDeals is a secure VDR provider for all business types and is our best overall pick.
